How to Write Email in English

ATTACHMENT

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We often use email to send short documents and other file types. How do you let someone know that your message has an attachment?

To: Martin Meyers

Subject: Instructions for the agreement

Content: Hello Martin, Attached you will find a 3-page PDF copy of the agreement. Please print it out and mail a signed copy back to me. Pages 1 and 2 require only your initials. Page 3 requires a full signature and your printed name. Once I receive your signed copy, I can process the payment. Thank you.

Regards.

Name

In a more formal message, this wording is common. Attached you will (you'll) find...

One mistake we've all likely made is to refer to an attachment in the message and then forget to attach the file before sending the message off.

Or sometimes we might have sent the wrong file by mistake.

Here are some useful expressions to cover a range of situations.

Formal ways to refer to attachments.

 

Please see the attached file.

As requested, I have attached the PDF file.

Please find my resume attached .

I am attaching my resume for you review.

I didn't receive the attachment in your last email. Would you please resend it?

I apologize. I forgot to attach the file in my previous message.

So sorry. I sent the wrong file. Please disregard that one. See new attachment, thank you.

Less Formal ways to refer to attachments.

I'm sending you some photos.

I'm attaching some photos.

I've attached some photos for you.

Photos attached.

The photos you wanted are attached.

Sorry I didn't get the file. Can you resend it?

Sorry. I sent the wrong file. Here's the right one.

Sorry. Forgot to attach the file. Here it is.

More than one verb form works, especially in informal email.

Here are some final tips about attached files.

Remember to identify any attachments you're sending. Don't assume your reader will know that files have been sent.

Remember to clarify between attachments and other file sharing alternatives.

Let's look at one more model that does that.

I was going to send the files as attachments, but they're quite large. I just put in Dropbox and sent you an invitation. Just in case, here's the direct link to our shared folder.

Let me know if you have any trouble.

Dave

Instead of copying and pasting a long URL, he inserted a link. This helps the message look more concise.

That's all for now. Thanks for watching and happy studies!

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